Fall 2016 November Vendor Letter

Dear Vendors,
 Please read this email in full!

***Booth assignments (Subject to change) are posted below.

* Saturday – Check in begins at 8:00am *If you arrive after 9:15am, we will assume you are not participating.
(Booth numbers will be marked in chalk) ***You must check in at head table prior to setting up.

* Take down begins at 8:00pm

SanTan Village address is –
2218 East Williams Field Road Gilbert, AZ 85295

 
*Please turn in your  raffle prize at check-in.  (Your prize cannot be a gift card or coupon for your business. It must be something that can be used/picked up at a later date. This is for HOPE KIDS!  Please give something you would want to win so that we can raise a lot of money for this amazing organization!) 
Important details: READ carefully!!!
 
Set up:
Vendor set up starts at 8:00am. You must check in by 9:15am and vendors must be completely set up by 9:45am! The Paisley Pumpkin Holiday Street Fair Vendors are NOT allowed to drive onto the street fair location to unload.   *You need to find a close parking spot and carry in all product, tents, tables, etc. 
Be prepared to carry everything in. *Bring helpers if you need it. We will NOT have staff on hand to carry in tents, tables, product, etc. This is the vendor’s responsibility.

You must have a 10′ x 10′ canopy! *SanTan requirement * note- we do not have the space to accommodate anything larger then 10′ x 10′ (except for our approved food trucks). Be kind to your fellow vendors & help each other when possible. 
*We do not have electricity or wifi available at this location. For your lighting, we suggest battery operated lanterns or work lights if you need more than just street lights for your booth visibility after the sun goes down. Costco sells one, Home depot sells some. (*They are rechargeable – you will want to have them charged before the event!)example: http://www.costco.com/CAT-1100-Lumen-Rechargeable-LED-Worklight.product.100316808.html
 
After unloading, vendors MUST move their cars to farther out Mall parking. Behind the movie theater is suggested. 
*The more spots you leave near the Fair for customers…the better!
 
Take Down:
Do NOT take down your booth prior to 8:00pm. SanTan management is VERY STRICT. They will charge a $1,000 fine if you take down early. (As stated in your contract.)
***YOU CANNOT drive up to the booths or block traffic near the event to load your cars!!! Again, product, tents, tables, etc must be carried out to your vehicle in the parking lot. (Food vendors have only exception)
 
*Bring weights for your tent. We are not responsible for any damage to your tent, products, or person because of wind and weather. Tent weights can usually be purchased at sporting good stores. 🙂
Here are some other important reminders from your contract: 
Walkways must remain clear and booths must be viewable from the walkways.
 
No flags, displays, signs, etc allowed outside of your booth spots!!!
*Selling or grabbing customers outside of your booth is prohibited! ***We have had a lot of complaints about this in the past few weeks.
 All exhibitors will be required to check in at the Exhibitor check in station before setting up.
Spaces will be marked in chalk with booth numbers but you MUST check in prior to setting up your booth! 
Trash Removal: Leaving trash and unwanted merchandise of any kind is not allowed. Clean up fees will apply to any exhibitor leaving trash behind. The trash receptacles located throughout the mall are for paper/food/etc., not merchandise, boxes or large items. All unwanted merchandise, empty boxes, and large packing items must be carted up and taken away with you!!! What constitutes excessive trash will be the discretion of “The Paisley Pumpkin”.
****Map and booth assignments below may change before Saturday. (Check – In prior to unloading to see if you have the same booth space.) 

Saturday’s Vendor Booth assignments
(Subject to change)

Booth #   Vendor
28 Agnes and Dora by AJ
46 Angels Candy Buffet
17 Ann’s Fancy Fingernails (Jamberry)
6 Arizona Warmth
25 Aromalicious! No Eat Soaps, Bath & Body Treats
2 Avon
32 BackFit Health + Spine
14 Barclay & CO
59 BeautiControl
36 Cactus Dogs & Lemonade, LLC
26 Chalk Couture
20 Complete Home Solutions of AZ
22 CPES Loving Hearts Foster Care
10 Craftylei (2 spots)
11 Craftylei (2 spots)
49 Cut Co
34 Dawn’s Bendable Hair Clips
24 Denise Rosales
53 Dottfortotts
44 Double G Alpacas
40 Easy Times (2 spots)
41 Easy Times (2 spots)
15 FireGlassDesign
1 Firehouse Kettle Corn
42 First Impression Security Doors Inc.
39 Food Al Sur
62 FOR Energy
37 FQ Studios
65 Gilbert Defense Arts
56 Gold Canyon
64 Guys & Gals Gifts (2 spots)
66 Guys & Gals Gifts (2 spots)
50 Hanger Ink
30 It Works
47 Let It Be Written
9 Le-Val
55 LifeQuest Physical Medicine and Rehab
61 Linton’s Market
8 Lipstick Junky (Lipsense)
7 LuLaRoe with Amanda K
13 Magical Scentsations
45 MojiLife
3 Neckties
27 Origami Owl
29 Paintify My Dream LLC
5 Pella Windows & Doors Mountain West
48 Pink Zebra with Cara
31 Polynesia Pearls
33 Premier Designs Jewelry
54 Psychic Reader
60 Renewal by Anderson
58 Ring Weaver Chains
57 River Jewels
16 Rose & Bee Organics
21 Scentsy
12 Signs, Stuff n Things
23 So Fab
52 Tangerine Jewelry Shop
38 The American Poutine Co.
35 The Highlands Resorts
51 The Johnson Jingle- doTERRA oils
19 Tickled Pink
18 Two Geminis
63 Usborne Books and more
4 Will’y Woods
43 Younique